Constitution Amended 2020

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Southwest Saskatchewan Hockey League

Constitution May 1, 2011

 

AMENDED 2012, AMENDED 2014-2016, AMENDED 2017,

AMENDED 2020

 

1. Name:

This organization shall be known as the "Southwest Saskatchewan Hockey League",  hereinafter referred to as SSHL or League.  This league shall include teams of the U7, U9, U11, U13, and U15, U18 Divisions as defined by SHA.

 

2. Objective:

The objective of the SSHL shall be to control, improve and foster amateur hockey in the area, within the framework of the SASKATCHEWAN HOCKEY ASSOCIATION, hereinafter is referred to as the SHA.

 

3. Members:
4. a)Member is defined as a Hockey Association that has been accepted to the        This will be understood throughout the document.
5. b)The League as is presently stands shall consist of Shaunavon,  Maple Creek,             Gull  Lake, Cabri, Frontier, Swift Current, Herbert, Fox Valley, Gravelbourg,         Glentworth, Ponteix, Kincaid, Assiniboia, Eastend, Central Butte, Coronach and            

            Hockey Associations willing to comply with and abide by the Rules and      Regulations of the League may, upon payment of $50.00 membership fee and          make application to join the League.  Such application to be voted on and the       team accepted by a majority vote of the members in good standing at the Fall    Meeting.

1. c)Leave of absence may be granted when applied for by any member.
2. d)No Tiered or leveled teams allowed to play in the SSHL except a 15 year old   team playing out of any center of the SSHL, but cannot be "AP" to any SSHL   team in the U18 League.  If your center only has one (1) team registered at that   level you can register a ghost team for the purposes of "AP" only.

 

4. Executive Committee:

The Executive Committee of the League shall consist of the Past President, President, Two (2) Vice Presidents, Five (5) Commissioners, Secretary and Treasurer.  Any majority of the aforementioned shall constitute a Quorum.  Each commissioner shall be reimbursed $250.00 per season.  The president will be paid $250.00, Vice President $200.00.  The Secretary and the Treasurer shall each be reimbursed $250.00 per season as well as all expenses incurred during their duties as Secretary and Treasurer.  Mileage for all is set at SHA's present rate.  Each reimbursement shall be paid half at mid-season and the other half at the end of the season.

 

1. a)Swift Current shall have one person in the Past, Present or Vice Presidents     position as well rotate into all other positions.
2. b)Secretary shall be from the same community as the President.
3. c)Treasurer shall be appointed by the Executive Committee and will be    reviewed on an annual basis.
4. d)The President, Vice Presidents, Past President, Secretary and    Commissioners shall be a two year term with the Past President, President, Vice Presidents and Secretary having alternating terms with the Commissioners.
5. e)After new members have completed their probation they can added at the      
6. f)Positions of the Executive for the next SIX (6) terms are as follows:

                        Term 1: Pres-SC, VP-Maple Creek, VP-Lafleche (2016/2017 &                                                        2017/2018)

                        Term 2: Pres-GL, VP-Cabri, VP-Gravelbourg (2018/2019 & 2019/2020)

                        Term 3: Pres-Shaunavon, VP-Kincaid, VP-SC ( 2020/2021 & 2021/2022)

                        Term 4: Pres-MC,VP-SC, VP-GL (2022/2023 & 2023/2024)

                        Term 5: Pres-Gravelbourg, VP-SC, VP-Fox Valley/Leader (2012/2013 &                                          2013/2014)

                        Term 6: Pres-Central Butte, VP-SC, VP- Assiniboia (2014/2015 &                                                    2015/2016)

 

1. g)Commissioners for the next SIX (6) terms are as follows:

                        Term 1: U11-Shaunavon, U13-Fox Valley, U15-Cabri, U18-Gravelbourg                                          (2015/2016 & 2016/2017)

                        Term 2: U11-Herbert, U13-Frontier, U15-Shaunavon, U18-SC (                                                         2017/2018             &  2018/2019)

                        Term 3: U11-MC, U13-SC, U15-Fox Valley, U18-Lafleche  (2019/2020 &                                         2020/2021)

                        Term 4: U11-GL, U13-MC, U15-Herbert, U18-Gravelbourg (2021/2022 &                                         2022/2023)

                        Term 5: U11-Ponteix, U13-Shaunavon, U15-Gravelbourg, U18-                                                       Glentworth,  Female Com- GL (2011/2012 & 2012/2013)                                                         (2023/2024 & 2024/2025)

                        Term 6: U11-FV, U13-Assiniboia, U15-SC, U18-Central Butte, Female                                           Com- Eston-Etonia (2013/2014 & 2014/2015)  (2025/2026 &                                                2026/2027)

 

4.1  Website Personnel:

The Website Personnel position will be a hired position with an honorarium of $30.00 per team per season to be paid annually.

 

4.2  Financials:

The Treasurer will ensure that an independent review will be completed annually on all SSHL accounts and finances.  This review will be presented at the AGM and approved.

 

5. Annual Meeting:

The Annual Meeting shall be held in March or April of each year at a place and time to be designated by the President, of which each center shall have @ least 14 days notice.

1. a)All Meetings will be held in a central location to be determined at the Annual   
2. b)Only members in the League in good standing will be allowed voting     privileges at the Annual Meeting.
3. c)One vote per league member up to a maximum of six, based on number of      teams played in the League the previous year as of Jan 10th  in U11, U13, U15     and U18.

                        EX:  Shaunavon had one U11, U13, U15 and U18 team last year.   One                            person representing the Shaunavon membership will vote with 4 votes.

1. d)Set the amount of fine to be assessed for different infractions.
2. e)Set the annual associate fee for each team.
3. f)Any new Associate members admitted into the SSHL will be on a two-year        probation period, subject to review at the end of each season.
4. g)The performance Bond required by the SSHL will be $200.00 per Age   Division per Association Member.

 

6. Duties and Powers of the Executive:
7. a)To conduct the business of the League in its entirety between annual    meetings, and to have complete control of hockey activities within its   
8. b)To  re-admit or re-instate any club, coach, manager, player, or referee under   suspension, upon application from such suspended person or club.
9. c)To act as sole custodian of all League trophies and to designate where such   trophies shall be stored and maintained.  Accept or refuse any new trophies or       purchase any new trophies for hockey competition if deemed advisable.
10. d)To produce and make available a copy of the Constitution and rules and          regulations to each club.
11. e)To deal with and rule on all protests.
12. f)To impose any disciplinary action deemed necessary for any club, coach,         manager, or player committing infractions of SHA bylaws and regulations set   forth by the Southwest Saskatchewan Hockey League.
13. g)In the absence of the President, or at his request, the Vice-Presidents shall     have full powers of the President in every respect.
14. h)The President shall have the right to represent any or all of the Executive         Committee on any occasion and will be responsible to the Executive for same.
15. i)To give a full report to the SHA Secretary regarding any suspensions of             hockey clubs, managers, coaches, players, or any other team officials.

 

7. Duties, Powers and Qualifications of the League Commissioners:
8. a)There shall be five (5) commissioners, one for each division, U11, U13, U15, U18 and female.
9. b)A commissioner shall be neutral and not connected with any club member in   any way.
10. c)He shall be interested in and have a good knowledge of hockey.
11. d)He shall act in any advisory capacity to the League and assist on rulings on     matters such as protests, fines, suspensions, etc.
12. e)All suspensions to be handed out will follow SHA guidelines.
13. f)To deal with the business of a minor nature; which does not require the decision of the Executive Committee between meetings of the committee.
14. g)To assess fines, suspend or expel any club, coach, manager, player or             referee refusing to accept and obey of league play.
15. h)Commissioner will be paid mileage from the league for the first visitation.  If a team requests the commissioner to attend a game, the commissioner will consult        with the executive and it will be decided if he goes.  Any request after the first will            be the obligation of the requesting team to pay the mileage for any further       visitations if deemed necessary.
16. i)Attend all League meetings and facilitate Fall Scheduling Meeting and give a    yearend report.

 

8. Duties of the Secretary:
9. a)To record all minutes of the meetings, attend to all correspondence.
10. b)To send notices to League representative of all meeting when directed by the
11. c)To send notices to team delegates of the League meetings when directed by the League President.
12. d)To submit a copy of all approved amendments of the League Constitution to   the SHA Secretary for his confirmation.
13. e)Provide the website with all current League information.

 

8.1  Duties of the Treasurer:

1. a)To record all receipts and payments, deposit all monies received in a bank of the League's choice, pay all accounts of the League as directed by the Executive       Committee and prepare a statement for receipts and payments for information at each meeting.  The Treasurer is to attend the AGM and Fall Meetings as well as            any other Executive meetings.
2. b)To ensure an independent review is completed annually on all SSHLA accounts/finances.

 

9. Duties of the Two Vice-Presidents:
10. a)Each Vice-President shall be responsible for Two Divisions, to be decided by the President.
11. b)They will be Referee-in-Chief for their Divisions.
12. c)When issue or event is in Vice-Presidents home community, it will be referred to the President.
13. d)Attend all League Meetings and facilitate Fall Scheduling Meeting.

 

10. Protests:
11. a)The League President and the Vice-Presidents shall be the only authority to    decide if a protest will be entertained.
12. b)Protests on points of rule only, as set in the League Constitution and in the      SHA rules and regulations shall be heard.
13. c)Protests and all supporting evidence thereof must be in duplication and            signed by the President and Secretary of the protesting club.  The protest must            be post marked within 24 hours of the game in question and forwarded to the       League President along with a protest fee of $50.00, which is refundable if the        team protesting wins.  A copy of the protest must also be forwarded to the       Secretary of the other team involved in the protested game at the same time the protest is sent to the League President.  The sum deposited is sent to the      League President.  The sum deposited with the protest shall be forfeited to the             League should the protest be denied.
14. d)In the event that the League President accepts the protests and receives all    required information as set out in Section 8(c), the President shall rule on the          protest as soon as possible.

 

11. Associate Members:
12. a)The SSHL shall have the right to approve associate memberships.  Such         memberships shall be $50, acquired by application in writing accompanied with   an associate membership fee to the  Executive Committee through the         Membership shall take effect upon the election of the applicant by a            majority vote of the League Members at its Fall Meeting.  Associate member is a       hockey team that is a member in good standing in the SSHL.  This will be understood throughout the document.
13. b)The Annual Associate Membership fee shall be as set by the League at its      Annual Meeting and paid to the Treasurer before such member can participate in    the League.
14. c)Representatives of associate members are entitled to attend and take part in   the Annual Meeting and other meetings of the SSHL, but not eligible to vote until     completion of probation being 2 years.
15. d)Associate members shall take what steps they deem necessary for the             registration and administration of personnel in teams, leagues and groups, which       are strictly within their own organizations, and shall report such registration to the             SHA annually.
16. e)For each Associate Member, and Annual Team membership fee is payable as            set by the League at its annual meeting.  Privileges are automatically lost on     default of payment or any moneys due to the league.  Fees are payable to the             Treasurer prior to scheduling.

 

12. Official Scorekeepers and Timekeeper:
13. a)It shall be the duty of the home team management to appoint and assign an    official scorekeeper, timekeeper, penalty timekeeper, who once named are            League officials and  are responsible to the League President.  They must             conduct themselves as such and carry out their respective duties according to         the rules.
14. b)It shall be the duty of the official scorer to obtain names of players on the         provided score sheet before the start of the games, record all goals, assists, and       penalties and hand same to the referee for verification at the completion of the    
15. c)All Over-age players must be noted on all score sheets by an OA notation.      Failure to make notation will result in a $25.00 fine to the offending team and     must be paid to the Treasurer before their next game.

 

13. Referees:
14. a)Only referees registered with the SHA Referee's Division shall be allowed to   referee hockey games in the League.
15. c)Once a referee and linesmen are named, they are League officials and are      responsible to the Division Commissioner.  They must conduct themselves as           such and are expected to use CHA standards for any suspensions.
16. d)It shall be the duty of the referee and linesmen to sign the score sheet after     the game is completed and if the referee has any remarks relative to the game,            this must be written on the score sheet, signed and forwarded to the League             Commissioner no later than noon the next day.
17. e)If there are any penalties such as match penalties or any disturbances that      may call for immediate action by the President, the referee must phone and   report it to the President no later than noon the next day.  When the President receives a report from officials of serious misdemeanor such as stick swinging,            deliberate attempt to injure or other gross misconduct, he shall reach a decision         regarding disciplinary as soon as possible.
18. f)Teams may request to the Division Commissioner to have assigned referees   for a game or a playoff series, however this must be done 48 hours before the            start of the game or play-off series.  In play-off games in the U18 Division it will     be mandatory that the assigned referee shall be appointed by the League               

                        1)  League Play:  The referee's game fee and travel costs are to be paid                                by the team that requested the assigned referee.

                        2)  Play-off games:  Travel costs are to be paid by the requesting team.

                        3)  When a team makes a request to the League Division Commissioner                                to assign  officials, the Division Commissioner shall, at that time,                                       make the request known to the other team.

1. g)Designate a liaison in each community for referees from each minor hockey      Complaints are to be forwarded to the executive from the liaison   and suspensions will be issued to the league if warranted.

 

14. Amendments to the Constitution:

THE CONSTITUTION SHALL BE AMENDED ONLY AT THE ANNUAL MEETING AND THE INTENDED AMENMENT MUST BE GIVEN IN WRITING TO THE LEAGUE SECRETARY AND CAN BE ADOPTED ONLY BY A 2/3 MAJORITY VOTE OF THE VOTING DELEGATES PRESENT.